CODE ENFORCEMENT PROFESSIONALS OF IDAHO
NAME OF ORGANIZATION
The name of this organization shall be the Code Enforcement Professionals of Idaho. It may also be referred to as CEPI. The Code Enforcement Professionals of Idaho is organized and operated for charitable and educational purposes within the meaning of section 501-c-3 of the Internal Revenue Code, or corresponding section of any future federal tax code in the laws of the State of Idaho.
PURPOSE OF ORGANIZATION
The mission of Code Enforcement Professionals of Idaho is to promote and advance the profession of code enforcement through training and certification while working cooperatively within our communities to enhance the quality of life.
Our mission will be achieved by offering education, certification programs, and facilitating a network for an exchange of information and ideas.
Membership in the Code Enforcement Professionals of Idaho shall be divided into the following classes:
- Active Membership
- Active membership shall be open to individual code enforcement personnel and persons actively involved in code enforcement either private or public.
- Active members shall have full voting privileges, may hold office and may serve on standing and/or ad hoc committees.
- Active memberships shall be renewed annually.
- Associate Membership
- Persons interested in the field of code enforcement who do not meet the criteria for Active Membership are eligible for Associate Membership.
- Associate members shall not hold office in the Code Enforcement Professionals of Idaho.
- Associate members may serve on standing and/or ad hoc committees with full committee membership privileges.
- Associate members do not have voting privileges, except as accorded in (3) above.
- Associate membership shall be renewed annually.
- Honorary Membership
- Honorary membership may be conferred on any person who has performed outstanding service to the field of Code Enforcement, or to the Association, upon approval by the Executive Board.
- Nominations for honorary membership shall be made by any active member. The name of the proposed honorary member shall be sent to the secretary, who shall refer the nomination to the Executive Board for review.
- Honorary members shall have the same privileges as associate members, unless qualifying as an active member, when those privileges would accrue.
- Honorary membership shall be conferred for life. The designee shall be exempt from paying dues.
The membership year shall be January 1 through December 31 of each year.
Any membership may be suspended or expunged upon review and unanimous approval of the Executive Board.
There shall be no discrimination based on race, creed, religion, sex or national origin in regard to membership within the Association.
Any reference to membership in C.E.P.I. in conjunction with commercial interests must be pre-approved by the Executive Board.
Association members shall be notified in writing of the annual meeting at least two weeks prior to convening. Such written notice may be placed in the Association newsletter and such notice shall constitute notice to each member as required by this section. Dues for all classes of membership shall be determined by the Executive Board and due the 1st day of the calendar year and no later than the first day of the annual training conference. In the event that no training occurs during a calendar year, membership dues must be paid, in full, by May 1st of that year.
The Board shall conduct elections of officers so that one half of its membership is elected for two-year alternating terms. Officers shall be elected at the annual general membership meeting for a two (2) year term. This process ensures continuity and focus for the organization by having a portion of the Board with the experience and knowledge the organization requires to fulfill its goals. The Executive Board of the Association shall consist of a President, Vice-President, Secretary, Treasurer, Training Coordinator, Public Information Officer, and Immediate Past President.. President, Treasurer, and Training Coordinator shall be elected on even number of years. The Vice President, Secretary, and Public Information Officer shall be elected on odd number of year. All officers shall be active member of the Association. A plurality of votes cast constitutes election. Only active members shall be eligible to vote for the election of Association officers.
Officers shall assume their duties June 1st of the election year.
In the event of a vacancy in any Association office due to death, or resignation, or other cause, the President shall appoint an active member to serve in the position for the remainder of the un-expired term. Such member shall be approved by all members of the Executive Board.
DUTIES OF THE OFFICERS OF THE ASSOCIATION
The President shall preside at all meetings of the Association and act as chairperson of the Executive Board. He/She shall be responsible for the appointment of all committees and their chairpersons subject to the approval of the Executive Board.
The Vice-President shall assist the President in Association activities. In the absence of the President, the Vice-President shall perform all the duties of the President. The Vice-President shall also serve in such other capacities as may be assigned to him/her from time to time by the President or by the Executive Board.
The Secretary shall:
- Keep the minutes of the meetings of the Association membership, Executive Board, and special meetings, along with all necessary documents and transmit these minutes to the Executive Board and/or the membership.
- Maintain the official list of membership, including addresses, phone numbers, E-mail addresses, and name of the member’s agency or business.
- Conduct correspondence for the Association and maintain a file of such correspondence.
The Treasurer shall:
- Collect and receive all monies due the Association and make timely deposits in the designated Financial Institution account, and maintain a current financial statement showing all expenses and current balance.
- Disperse funds only in compliance with prior approval from the President, or in his absence, the Vice President.
- Present a written Treasure’s Report for the annual CEPI meeting and for any other Board meetings as directed by the President or the Board.
- All CEPI account activity may be audited by an independent accountant if requested by a majority vote of the Board, or active membership.
- Using physical copies of the checking account and on-line access to that account create and maintain a financial record of all account payable and receivable transactions to verify the current balance. Verify that no unauthorized transactions have occurred. Immediately notify the Board President if any such transactions are discovered.
- Work closely with the Secretary to ensure all membership fees are accounted for and deposited
- Use the CEPI membership form to verify payment of all membership fees, and maintain a file of such completed forms for each academy
- Advise the Board regarding any information needed concerning projected expenses and income
- Will notify the IRS using form 990-N before May 1st of every year to ensure that CEPI does not default on registering as a Non-Profit Organization.
- Maintain a general file folder which contains all CEPI related business expenses and income totals.
- Any other duties as assigned and approved by the Boar
The Training Coordinator shall:
- Coordinate training for the annual general membership conference.
- Work in conjunction with the Executive Board to ensure that classes are planned, scheduled and advertised.
- Conduct statewide assessments to determine Code Enforcement training needs.
- Seek out and solicit training from other organizations that is appropriate to meet the needs of C.E.P.I.
The Public Information Officer shall:
- Maintain the C.E.P.I. website.
- Create and disseminate a quarterly newsletter.
- Be responsible for developing advertising with outside agencies to promote the annual training conference.
- Will serve as the organization’s media outlet contact.
The Immediate Past President shall chair the election committee.
Each officer and chairperson shall deliver to his/her successor in office all books, records, and documents pertaining to that office no later than June 1st of the election year, or immediately upon termination in office or chairmanship.
The Executive Board shall be the governing body of the Association and shall have the authority to take all appropriate measures and to perform all duties required to accomplish the objectives of the Association, and shall have such specific powers as are conferred upon it by these By-Laws.
The Executive Board shall consist of the President, Vice-President, Secretary, Treasurer, Training Coordinator, Public Information Officer, and Immediate Past President.
There shall be at least two (2) meetings of the Executive Board each year. A quorum is necessary to transact the business of the Board.
The President of the Association may appoint various committees for specific tasks as need may arise, subject to the approval of the Executive Board.
OTHER ELECTED POSITIONS
The Regional Representative shall:
- Be elected by members of their respective regional members at the annual general membership meeting. Region #1 Representative shall be elected at the Northern Idaho Conference. If no conference is held or no one is elected, then the Region #1 Representative can be elected at the annual general membership meeting. CEPI will follow the division of the state into three (3) areas as set by the Idaho Peace Officer Standards and Training’s (POST) Academy. They are as follows:
- Northern Idaho (Region 1)
- Western Idaho (Region 2)
- Eastern Idaho (Region 3)
(B) Be familiar with the CEPI Code of Ethics Statement and Mission
(C) Have a working knowledge of CEPI’s history
(D)Promote CEPI’s mission by:
- Identifying and contacting all the agencies in their geographical area to identify all agencies which have code enforcement functions and/or officers
- Creating a list of those agencies and officers and providing it to the CEPI Secretary
- Educating them about CEPI by directing them to the website, and explain how our training can increase their effectiveness and professionalism in their job duties
- Attending all CEPI Board meetings either in person or via phone
- Promoting and encouraging attendance at future academies by providing them with dates and locations and other class information.
- Asking those agencies/officers if they know of other code enforcement offices in their region and following up by contacting those newly identified offices
- Reporting to the CEPI Public Information Officer and/or Secretary at least quarterly about your promotional efforts concerning CEPI
- Notifying any Executive Board member of any concerns, complaint, or suggestions which any potential or current members bring to your attention
- Providing informational presentations on behalf of CEPI to local organizations as directed the Board
- Assist the Training Coordinator as needed.
SALARIES/DISBURSEMENT OF FUNDS
No officer, member of the Executive Board, or other member of the Association may receive a salary from the Association for conducting the business of the Association incidental to their particular office or status.
Authorized users on the account shall be the Treasurer, President, Vice President, and Secretary of the Association. Expenses shall only be incurred upon prior authorization by the President, or in his absence, the Vice President.
A general meeting of the membership shall be conducted at least once a year.
The annual general membership meeting shall include:
- Reports by the Treasurer and may include any reports by other officers as requested by the President.
- Election of officers.
- Proposed resolutions and/or By-Law amendments.
- Approval of By-Laws amendments.
Each active member of the Association shall be allowed one vote.
The fiscal year of the Association shall begin the first (1st) day of January and end the thirty-first (31st) day of December of each year.
The Executive Board of the Association may design and provide for the issue of any such award(s) as it may see fit for services, actions, or accomplishments by any such person(s), or organization, as deemed deserving of such award(s).
All proposed amendments to these By-Laws must first be approved by the Executive Board before submission to the general membership.
Amendments approved by the Executive Board shall be ratified by a 2/3 vote of a quorum of active members present at the annual general meeting.
All proposed amendments to these By-Laws must first be approved by the Executive Board before submission to the general membership.
Should this association be dissolved, if there are any real assets as defined by the I.R.S. code in its possession, those assets shall be distributed only for exempt purposes within the meaning of section 501 (c) (3) on the IRS code, and no cash proceeds of any kind or amount be kept or retained by the association. The above section will govern how those proceeds may be distributed to the Federal Government, or State or local government for a public purpose.